How to create a price list item

If you often invoice your customers for the same product or service, you can create a price list item to save you having to manually enter that item each time. This article explains how.

Once you’ve created a price list item, it can be added to an invoice or estimate.

If you need to make changes to a price list item that you’ve created, find out how to edit or delete a price list item.

How to create a price list item

Select ‘Settings' from the drop-down menu in the top-right corner and then select 'Price List & Stock'. Please note that FreeAgent's stock functionality won't be available if you have an unincorporated landlord account or if you're preparing your accounts using the cash accounting basis.

If you’re creating your first price list item in FreeAgent, select ‘Add a price list item’.

If you’ve already added your first price list item, select ‘Price List Item’ from the ‘Add New’ drop-down menu to add a new one.

This will bring up the ‘Price List Item’ box.

Name/code

Enter a name or code for the price list item in the ‘Name/Code’ field. This will help you identify the item when adding it to an invoice or estimate. Please note that the name or code that you enter won't appear on your invoices or estimates.

Quantity and units

Enter the quantity of units you’ll be charging your customer for the price list item and then select the relevant unit from the drop-down menu.

If you don't want to show a unit, select ‘-no unit-’, which will leave the unit column blank for the line item on the invoice or estimate.

Item details

Add a description of the price list item in the ‘Description’ field.

Unit price

Enter the price per unit in the ‘Unit Price’ field. If you’ve selected ‘-no unit-’, this will be the price of the price list item.

Income category

If you've added a custom income category, choose the default income category that you want sales of this item to be allocated to from the ‘Income Category’ drop-down menu. 

VAT status

Select the default VAT rate that's used for sales of this item from the ‘VAT Status’ drop-down menu. You can select either ‘Standard’, ‘Reduced’, ‘Zero’ or ‘Exempt’. If you’re not sure which VAT rate to select, please ask your accountant.

Once you’ve entered all the necessary details for the price list item, select 'Create’ to complete the process. If you need to add additional price list items, select 'Create and Add Another'. If you no longer want to create this price list item, select ‘Cancel’.

Once you’ve created the price list item, find out how to add a price list item to an invoice or estimate.