Here's how to explain a payment for a bill in a different currency from a bank feed or statement upload. If it's a manual transaction, go here.
If you receive a foreign currency bill from a supplier and you don't have a bank account in that currency, you'll need to enter the money paid as a value in your business's native currency in FreeAgent. For UK customers, this is likely to be pounds sterling.
Explaining payment for a foreign currency bill in your native currency
Navigate to the ‘Banking’ tab at the top of the screen and select ‘Bank Accounts’ from the drop-down menu.
Choose the relevant bank account from the list of accounts.
If you're explaining your bank transactions from a bank feed or a statement upload, you'll see the payment go out of the bank account in your native currency.
If the bill you select is in a foreign currency, FreeAgent will give you another value box.
This is automatically populated with the value of the bill.
Part-payment of the bill
If you paid the bill in full, then you don’t need to make any changes.
If you have paid the bill in part, then you'll need to edit FreeAgent's figure with the amount of the foreign currency that you have paid.
What if the exchange rate has changed since I received the bill?
If the foreign currency exchange rate has changed since the bill date, FreeAgent will post an exchange gain or loss for you automatically, once you enter a payment against the bill.