This article explains how to mark payroll as unfiled in FreeAgent so that you can edit the payslips. It also explains how to delete payroll that has been marked as filed in FreeAgent.
Please note that FreeAgent's payroll functionality won't be available if you have an unincorporated landlord account or if you're preparing your accounts using cash basis accounting.
You need to have full (level 8 access) to your FreeAgent account to be able to edit or delete a payroll submission that has been marked as filed.
Please note that if you’ve filed the payroll submission to HMRC using FreeAgent, it’s not possible to delete or undo the payroll submission. If you need to make any corrections in the current tax year to an employee’s pay or deductions after filing the payroll, you can edit the relevant payslip, which will submit the correct year-to-date figures to HMRC in your next submission.
1. Navigate to the relevant pay period
Navigate to the ‘My Money’ tab at the top of the screen and select ‘Payroll’ from the drop-down menu.
Select the relevant month from the ‘History’ section.
2. Mark the pay period as unfiled
Before you can make any changes to a pay period which has been marked as filed, or delete the pay period, you need to mark it as unfiled.
To do this, select ‘Mark as unfiled’ in the top-right.
3. Edit the payslips or delete the pay period
Once the payroll has been marked as unfiled, you can either edit the payslips or delete the pay period.
Edit the payslips
To edit a payslip, select ‘View Payslip’ to the right of the relevant employee’s name.
Next, select ‘Edit Payslip’ in the top-right.
Make the required changes, then select ‘Save Changes’ at the bottom of the screen. Find out more about how to review and edit payslips.
To complete the process, mark the pay period as filed again.
Delete the pay period
To delete the pay period, select ‘Continue Month [X] Payroll’ in the top-right.
Next, select ‘Delete Month [X] Payroll’. This will delete that month’s payroll, including the generated payslips. Please note that you won’t see the option to delete the pay period if there is an account lock in place or if there is an employee leaving the business who has been marked as hidden.
Select ‘OK’ in the pop-up window to complete the process.
You can then prepare the payslips again and mark the payroll as filed if you’re filing it to HMRC outside of FreeAgent, or file the payroll to HMRC using FreeAgent.