This article explains how to access the Show Transactions report, which displays all your transactions in each of the different account categories in FreeAgent.
This report is also sometimes called the nominal ledger or general ledger.
The Show Transactions report is useful because it lets you see the transactions that make up any of the figures in your profit and loss report, trial balance and balance sheet. You can also access the Show Transactions report from any of these reports by selecting the figure you'd like to drill down into.
If you’re a sole trader, you can filter the Show Transactions report by tax reporting type. This is useful if you want to see how FreeAgent has worked out any of the costs on the short or long version of the ‘Self Employment’ pages of your Self Assessment tax return.
Accessing the report
Navigate to the ‘Accounting’ tab at the top of your screen and choose ‘Reports’ from the drop-down menu.
Select ‘Show Transactions’ in the 'Detailed' section.
This will display your Show Transactions report.
Filtering the report
You can filter the Show Transactions report by date, account or tax reporting type.
Filter by date
Choose which dates you want to see transactions for using the drop-down menu. This lets you go back and look at transactions from previous accounting years.
Filter by account
Choose which specific account you'd like to see transactions for using the drop-down menu.
Alternatively, you can choose to look at all the transactions in each of your accounts at once by selecting 'Show All Accounts' at the bottom of the drop-down menu.
You can also select any transaction in the Show Transactions report to go back to the original entry for that transaction. For example, if you select an invoice from the list, you’ll be taken to the relevant invoice.
Filter by tax reporting type
To see the transactions which make up the figure for a particular box on your tax return, select the relevant option from the ‘By Tax Reporting Type’ list at the bottom of the ‘Select An Account’ drop-down menu.
Exporting the Show Transactions report
To export a list of all the transactions that make up a particular account, select ‘Export Report’ in the top-right corner and select either ‘CSV’ or ‘PDF’ from the drop-down menu, depending on your preferred file format.
Please note that if you're viewing all the transactions in each of your accounts at once using the 'Show All Accounts' option, you'll only be able to export the report as a CSV file. This is due to the large volume of data that is usually contained within the report when combining all the transactions in each of the accounts.
However, you can print this report by pressing either 'Ctrl + p' if you're using a PC or 'cmd + p' if you're using a Mac. You'll also have the option to save as a PDF file.