How to edit or remove a bank transaction explanation using the FreeAgent mobile app

This article explains how to edit and remove bank transaction explanations using the FreeAgent mobile app.

Please note that you won't be able to use the FreeAgent mobile app if you have an unincorporated landlord account.

If your business is VAT-registered and you edit or remove any explanations from transactions that appear on a VAT return that you’ve either filed or marked as filed, the VAT return will be locked, so FreeAgent won’t apply any changes to it. Instead, the effect of editing these transactions will be deferred to your next open VAT return.

For information on explaining bank transactions using the FreeAgent mobile app, please see this article.

Please note that any changes you make using the FreeAgent mobile app will be reflected in the desktop version of FreeAgent. You will need level 6 access or above to FreeAgent in order to use this functionality.

Navigate to the relevant bank transaction

Open the FreeAgent mobile app on your iOS or Android device and log in using your FreeAgent login details if prompted. If you’ve accessed the app recently, you may be logged in automatically.

Next, tap 'Banking' at the bottom of the screen and choose the relevant bank account from the list.

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Select the relevant transaction from the list.

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Edit or remove the bank transaction explanation

You can either edit or remove the bank transaction explanation.

Editing a bank transaction explanation

To edit the bank transaction explanation, tap the ‘Explained as’ field and choose the appropriate option from the list.

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Once you’ve made the relevant changes, select ‘Save changes’ at the bottom of the screen to update the bank transaction explanation. Alternatively, tap ‘Save’ in the top-right corner.

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Removing a bank transaction explanation

To remove the bank transaction explanation, tap ‘Remove’ in the top-right corner.

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Select ‘Remove’ in the pop-up menu to complete the process.

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If there is a file attached to the bank transaction that was automatically matched to the transaction by FreeAgent, it will now automatically be moved to your ‘Files’ area. If the attachment wasn’t captured using ‘Capture for later’, you will have the option to either permanently delete the attachment or move it to your ‘Files’ area. Choose the relevant option from the menu.

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The bank transaction will now be marked as ‘unexplained’ and displayed in red under both the ‘All’ and ‘Unexplained’ tabs in the ‘Banking’ area.

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