How to view the profitability of a property

This article explains how to view a breakdown of the income and costs allocated to a property that you’ve added to an unincorporated landlord account in FreeAgent, in order to see how profitable it is.

Please note that the unincorporated landlord account type is currently only available if you work with an accountant who is a FreeAgent Partner. You’ll need level 7 access or above to your FreeAgent account to follow the steps below.

Begin by navigating to the ‘Property’ tab at the top of the screen.

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You can view the overall profitability for all of your properties or view the profitability of a single property.

Viewing your overall property profitability

In the ‘Overall Property Profitability’ section, you’ll see a basic profit and loss report which displays the total income and costs recorded for all of your properties and an overall profit or loss figure for your property portfolio.

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The date of the report will default to the current year to date. To change the date, use the drop-down menu in the top-right of the ‘Overall Property Profitability’ panel.

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To learn more about your overall property profitability, you can access your full profit and loss report by selecting ‘View full report’ in the bottom-right of the ‘Overall Property Profitability’ panel.

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Viewing the profitability of a single property

To see the profitability of a single property, select the address of the relevant property from the list.

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This will display a ‘Property Profit & Loss’ report for the property, which includes a summary of the property profitability. You can also view a breakdown of the income and costs allocated to the property.

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Viewing the property summary

The first tab in the report is the property ‘Summary’. The date of the report will default to the current year to date but you can change the date using the drop-down menu in the top-right of the ‘Property Profit & Loss’ panel.

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Income

The total income for the property will be displayed in the ‘Turnover’ section of the ‘Property Profit & Loss’ report.

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Costs

The total costs allocated to the property will be displayed in the ‘Expenses’ section of the ‘Property Profit & Loss’ report.

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Profitability

The current profit or loss for the property will be displayed at the bottom of the ‘Property Profit & Loss’ Report.

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Viewing a breakdown of the income recorded for a property

To view a breakdown of the income recorded for the property, select the 'Income' tab.

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This will display any items that are related to income for the property, including invoices, credit notes, bank transactions and journal entries. Please note that if you’re VAT-registered, the figures will include VAT. Therefore, the figures might not match the income figures on your Profit & Loss report, which exclude VAT.

It’s also not currently possible to sort or filter the information on the ‘Income’ tab.

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Viewing a breakdown of the costs allocated to a property

To view a breakdown of the costs allocated to the property, select the 'Expenses' tab.

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This will display any items that are related to costs for the property, including out-of-pocket expenses, mileage claims, bank transactions, bills and bill credit notes. Please note that if you’re VAT-registered, the figures will include VAT. Therefore, the figures might not match the cost figures on your Profit & Loss report, which exclude VAT.

It’s also not currently possible to sort or filter the information on the ‘Expenses’ tab.

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