Here's how to record payment that you've made to a supplier against a bill that you've added in FreeAgent.
There are several different ways to enter payment from a supplier against a bill.
1. Explain an uploaded transaction
The first way is by uploading your bank statement as usual and explaining the payment as type Bill Payment. Please note, if you have no outstanding bills then you won't be able to see Bill Payment as an option in the Type list.
Then search by reference, amount or contact to help FreeAgent find the bill you're paying. Choose the correct bill from the list when it appears.
Save the payment by selecting Create New Explanation once you have explained it.
2. Enter a manual payment
The second method is that you can enter the payment manually if you're not uploading your bank statements.
There are two places you can do that from for a bill.
Firstly, find the bill on the list on the Bills screen, then select it.
To quickly enter a payment against this bill, select the Pay Bill button.
This will bring up a screen where you can enter a manual payment to pay this bill from your primary bank account, with the compulsory fields filled in for you, and the bill in question chosen, as you can see below. You can change any of these details if you need to.
When should I not use the Pay Bill button?
If you have paid this bill from an account other than your primary bank account, don't use the Pay Bill button.
If you're uploading your bank statements, you can still use this button to enter the payment. When you come to do the upload and explain the transaction, so long as the transaction has the correct date and value, FreeAgent will give you the option to "Use Existing Manual Entry" when you explain it, and avoid putting it in twice.
3. Manual payment - an alternative method
The alternative way to manually enter a payment is by going to the Banking screen and selecting the bank account from which you're paying this bill, then choosing More, and Add Transaction.
Choose type Bill Payment from the list, and enter the date and the amount of the payment.
Choose which bill you're paying.
Remember, if you have no outstanding bills then you won't be able to see Bill Payment as an option in the Type list. Save the payment by selecting Create and Finish once you have recorded it.
That's how to enter payment that you've made to a supplier against a bill that you've already put on to FreeAgent. You can also make entries to pay off more than one bill at once.