Upload a file

This article explains how to upload a file or receipt that you might need while working on your accounts to the Files area in FreeAgent.

For receipt management, you can use Smart Capture which will attempt to automatically extract the date and amount, to speed up the process of creating an out-of-pocket expense or bill, or explaining a bank transaction.

Please note that you can upload files up to 5MB in size to the Files area which contains 1GB of storage.

You can upload files in a number of different formats. Whilst not a comprehensive list, some of the more popular file types supported are: .jpg, .jpeg, .pdf, .png, .bmp, .tiff, .zip, .xls, .xlsx, .csv, .ofx, .qif.

Accessing the Files area

Navigate to the drop-down menu at the top-right of the screen and select 'Files & Smart Capture'.

This will bring up a list of your files.

The ‘General files’ tab will contain uploaded files.

The ‘Smart Capture’ tab will contain receipt files which have had the date and amount automatically extracted by FreeAgent’s Smart Capture functionality.

It will then attach the file to a ‘Money Out’ bank transaction, if one exists that is marked ‘For Approval’ and has a matching date and value.

Once the bank transaction is approved, the attachment will be removed from the Files area and exist only on the bank transaction. If you then remove the bank transaction explanation, the attachment will automatically be moved back to the ‘Smart Capture’ tab in the Files area.

Uploading a new file

You can upload a single file from your device, or multiple files in bulk if using Smart Capture.

Select 'or choose files' and select the file(s) you wish to upload.

Once you have selected the file(s) you wish to upload, select 'Open' to complete the process. FreeAgent will automatically upload the file and start gathering data from it.

Alternatively, you can drag and drop single or multiple files to the ‘Drag and drop receipts’ area to be automatically uploaded.