This article explains how to mark a bank account as ‘personal’ in FreeAgent and how to explain transactions in a personal bank account.
Important note: If your business is a limited company or limited liability partnership, you shouldn’t have personal bank accounts in FreeAgent. Instead, any money that you personally spend on business costs would need to be entered under My Money > Expenses.
It’s good business practice to have a separate bank account for your business if you can, because HMRC says that you need to be able to identify your business income and spending separately from your personal earnings and costs - and a separate bank account makes it much easier to do that.
However, if you’re a sole trader and you’re running your business through a bank account that you also use for something other than your business, you can mark the bank account as ‘personal’ in FreeAgent.
When you add a new bank account to FreeAgent, you’ll be presented with an optional checkbox to indicate whether the account is personal.
If you don’t check the box, that means the bank account you’re adding is a business account and you will have to explain all of its transactions in FreeAgent in order to keep your business books up to date.
If you do check the box, FreeAgent will treat the bank account as a personal one. For personal bank accounts, you only have to explain the transactions that relate to your business.
FreeAgent expects there to be transactions that you won’t need to explain in a personal account, so you can leave non-business transactions (i.e. any transactions that you take out of the business to spend on personal items or to transfer into other personal accounts) as unexplained, and they won’t have any effect on your records.