Add a new employee with no National Insurance (NI) number to payroll
This article explains how to set up a payroll profile for a new employee without a National Insurance number.
Please note:
- FreeAgent's payroll functionality won't be available if you have an unincorporated landlord or non-UK account type, or if you're preparing your accounts using cash basis accounting.
- You’ll need full (level 8) access to FreeAgent to add an employee to payroll.
- You’ll need to have set up payroll first, before following the steps below.
Navigate to the ‘My Money’ tab at the top of the screen and select ‘Payroll’ from the drop-down menu.
In the 'Employees' section, select 'Add to Payroll' and choose ‘Create a new user’ from the drop-down menu. If the employee has already been added as a user, select their name from the drop-down menu instead.
In the 'Employee details' section, leave the ‘National Insurance (NI) number’ field blank.
Select 'Create Payroll Profile' at the bottom of the screen to create their payroll profile.
When your employee does receive their NI number, you can go back into the payroll area and select 'Edit Profile', located to the right of the employee's name.
Once you've entered their NI number, select 'Update Payroll Profile' at the bottom of the screen to complete the process.