Add a new employee with no National Insurance (NI) number to payroll
This article explains how to set up a payroll profile for a new employee without a National Insurance number.
Please note:
- FreeAgent's payroll functionality won't be available if you have an unincorporated landlord or non-UK account type, or if you're preparing your accounts using cash basis accounting.
- You’ll need full (level 8) access to FreeAgent to add an employee to payroll.
- You’ll need to have set up payroll and added the employee as a user first, before following the steps below.
Navigate to the ‘My Money’ tab at the top of the screen and select ‘Payroll’ from the drop-down menu.
In the 'Employees' section, select 'Add an Employee', then choose the employee from the drop-down menu.
In 'Employee Details' navigate to the option of 'NI Number provided?', select 'No' from the drop-down menu.
To save your changes, and create the new profile select 'Create Payroll Profile'.
When your employee does receive their NI number, you can go back into the payroll area and select 'Edit Profile', located to the right of the employee's name.