Knowledge Base Getting Started Frequently Asked Questions

Customising the data in your Cashflow report

This article explains how to customise the data that FreeAgent uses to calculate the figures in your Cashflow report.

Please note that FreeAgent’s Cashflow functionality is available to users with level 7 access or above.

Excluding a bank account

To exclude a bank account from FreeAgent's calculation, begin by selecting ‘Settings’ in the top-right of the Cashflow area.

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Next, select the ‘Bank Accounts’ tab and set the toggle to the right of the relevant bank account to ‘Off’.

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Once you’ve done this, FreeAgent will exclude the balance of the bank account that you’ve turned off from its calculations and from the figures displayed in your Cashflow report.

Editing event data in your Cashflow report

Within FreeAgent’s Cashflow functionality, every incoming and outgoing payment is defined as an 'event'. You can hide or edit ‘predicted’ events, which are included in your cashflow calculation automatically. You can also add ‘manual’ events to FreeAgent’s calculation and then edit or delete them.

Hiding predicted events

If you would like to remove a predicted event from your Cashflow calculation (e.g. the value of a particular bill or invoice), you can hide it from the calculation.

To hide an event from your Cashflow report, select the three dots next to the item in either the ‘Incoming’ or ‘Outgoing’ section and then select ‘Hide from Cashflow’ from the drop-down menu.

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Once you’ve done this, FreeAgent will exclude the amount associated with that event from its calculations and from the sums displayed in your Cashflow report.

To exclude recurring events, such as recurring bills or invoices, from your Cashflow report, select the three dots next to the recurring item in either the ‘Incoming’ or ‘Outgoing’ section and select ‘Hide from Cashflow’. You will be given the option to hide either a single event, multiple events or all events in the recurring series.

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Choose the relevant option and select ‘Hide event(s)’ to complete the process.

If you would like to add a hidden event back into your Cashflow calculation, select the three dots next to the item and then selecting ‘Show in Cashflow’ from the drop-down menu.

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Editing predicted event dates

You also have the option to edit the expected date of a predicted event (e.g. the date you expect to pay a particular bill or receive payment for an invoice). Please note that doing this will only affect FreeAgent’s Cashflow calculation; it won’t change the date of the invoice or bill itself.

To edit the expected date of a predicted event, select the three dots next to the relevant item in either the ‘Incoming’ or ‘Outgoing’ section of the Cashflow area and select ‘Change expected date’.

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Choose a new date using the calendar and then select ‘Save changes’ to complete the process.

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Adding manual events

To add an extra event to your Cashflow calculation manually, select ‘Add manual event’ below either the ‘Incoming’ or ‘Outgoing’ section of your Cashflow report.

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Enter the required information and select ‘Add manual event’ to complete the process.

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Editing and deleting manual events

To edit a manual event, select the three dots next to the item in either the ‘Incoming’ or ‘Outgoing’ section and select ‘Edit manual event’ from the drop-down menu.

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Select ‘Update manual event’ to save the changes.

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To delete an event that you added manually, select the three dots next to the item in either the ‘Incoming’ or ‘Outgoing’ section and select ‘Delete manual event’ from the drop-down menu.

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In the pop-up window select 'Yes, delete’ to remove the event from your Cashflow calculation.

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Alternatively, you can edit or delete manual events by selecting ‘Settings’ in the top-right of the Cashflow area.

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From the ‘Cashflow Settings’ area, select the ‘Manual events’ tab to see a list of all your manual events.

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To edit or delete an event in the list, select the relevant button to the right-hand side of the entry.

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Managing predicted outgoing events

FreeAgent will analyse your monthly spending patterns and attempt to predict future outgoing payments against a number of spending categories. These are called ‘predicted events’.

To view the spending categories that are used to predict future outgoing payments, select ‘Settings’ in the top-right of the Cashflow area.

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Select the ‘Predicted events’ tab to see a list of the spending categories. From there, you can toggle each category to either include it in your Cashflow calculation or exclude it.

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