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Meet FreeAgent

  • Overview
  • Dashboard
  • Business Insights from Radar
  • Mobile apps
  • Security
  • Why choose FreeAgent?
  • Why move to FreeAgent?
  • Customer stories

Nail your admin

  • Estimates
  • Invoicing
  • Expenses
  • Banking
  • Cashflow
  • Projects
  • Time Tracking
  • Payroll

Relax about tax

  • Accounting
  • VAT
  • Self Assessment
  • End of year filing

Get connected

  • Amazon integration
  • Taking payments
  • Small business insurance
  • Find a CoPilot accountant
  • App integrations

Manage your property

  • FreeAgent for Landlords
  • Pricing plans
  • Get FreeAgent for free

Accountants & bookkeepers

  • FreeAgent for accountants
  • Who's FreeAgent for?
  • Partner Programme
  • Partner stories
  • Freelancer accountants
  • Bulk payroll
  • Try FreeAgent for free

Resources

  • Events
  • Guides for you and your clients
  • Webinars and videos
  • Find an accountant

Latest news

  • Blog

Making Tax Digital

  • MTD information hub
  • Free consultation

Partner log-ins

  • Practice Portal
  • Practice Dashboard

Product help & support

  • Knowledge Base
  • Getting started with FreeAgent
  • Contact us

Latest news

  • Blog

Small business resources

  • Guides for running your business
  • Events
  • Accounting glossary
  • UK tax rates
  • Interactive tools
  • Find an accountant

Accountant & bookkeeper resources

  • Guides for you and your clients
  • Events
  • Webinars and videos
Login Try FreeAgent
Knowledge Base Getting Started How to move to FreeAgent Frequently Asked Questions
    1. FreeAgent
    2. Expenses

Expenses

How to add, edit and manage your expenses in FreeAgent.

Essentials

  • An introduction to expenses and mileage
  • What's the difference between an expense, a bill and a bank payment?
  • How to edit an out-of-pocket expense or mileage claim
  • How to delete an out-of-pocket expense or mileage claim

Recording expenses

  • How to add an out-of-pocket expense
  • Video: How to record a new expense
  • How to import out-of-pocket expenses in bulk
  • How to create a foreign currency expense
  • How to enter expenses dated before the FreeAgent start date

Recording mileage

  • How to record a new mileage claim
  • Video: How to record a new mileage claim
  • How to import mileage claims in bulk

VAT

  • The difference between ‘EC Goods’ and ‘EC Services’ costs in FreeAgent
  • Why is VAT added when I rebill zero-rated expenses?

Projects

  • How to add unbilled expenses to invoices

Payments

  • How to explain an expense repayment

I need help with…

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