Explain personal payments paid into a business by a sole trader, partner or landlord
This article describes how sole traders, partners and unincorporated landlords explain money paid into a business for personal payments.
If you've taken money out of the business, read how to explain personal payments paid out of a business by a sole trader, partner or landlord.
If the money is transferred from another bank account that's set up in FreeAgent, you would explain the transaction as a transfer from another bank account. However, if the money isn't transferred from another bank account that's set up in FreeAgent, you would explain it as 'Money Received from User' > 'Capital Introduced' instead.
Please note:
- You'll need to have level 6 access or above to your FreeAgent account to explain bank transactions.
- Money explained as capital introduced will be added to your capital account.
- If the bank account you use for your business has been set up as a personal bank account in FreeAgent, you won't see the ‘Money Paid to User’ option. Therefore, you'll need to explain the payment as a transfer from another bank account instead of capital introduced.
- The options below will only be available if your FreeAgent account is listed as a sole trader, partnership or unincorporated landlord. If you have a limited company FreeAgent account type, find out how to explain transactions using the director’s loan account.
1. Navigate to the relevant transaction
Navigate to the 'Banking' tab at the top of the screen and select 'Bank Accounts' from the drop-down menu.
Choose the relevant bank account from the list.
Select the transaction that you would like to explain.
2. Select the appropriate ‘Type’ for the bank transaction
Next, select the relevant ‘Type’ for the transaction using the drop-down menu. The option you choose depends on whether or not the money is being transferred from another bank account that you've set up in FreeAgent, for example a personal bank account.
Transferred from another bank account set up in FreeAgent
If the money is being transferred from another bank account that you’ve set up in FreeAgent, select ‘Transfer from Another Account’ as the transaction ‘Type’ and select the bank account that the money was transferred from, using the ‘Bank Account’ drop-down menu.
Select ‘Explain transaction’ to complete the process.
Not transferred from another bank account set up in FreeAgent
If the money isn’t being transferred from another bank account that’s set up in FreeAgent, select ‘Money Received from User’ as the transaction ‘Type’.
Please note that this option will only be available for business bank accounts. You won’t see this option if the bank account has been marked as personal or for a user who has been allocated the role of ‘Accountant’.
Select the relevant user from the ‘Received from’ drop-down menu and select ‘Capital Introduced’ from the 'Category' drop-down menu.
Select ‘Explain transaction’ to complete the process.
If you have more than one transaction that you need to explain, tick the checkboxes to the left of the relevant transactions and select the appropriate ‘Type’ and 'Category' in the panel on the right-hand side.
Select ‘Explain [X] transactions’ to explain all the selected transactions in the same way. Remember to include an appropriate description for the selected transactions. If you leave the ‘description’ field blank, the transactions will be given the original descriptions that came through for them via the bank feed import or bank statement upload.