How to add costs to a project
This article explains how to add costs, such as out-of-pocket expenses or mileage travelled, to a project so that you can re-bill them to your client, if you have agreed that the client will cover the cost.
1 Bill
When you create a new bill, you have the option to link it to a project by choosing the project in question from the 'Link to Project' drop-down menu.
You can then choose whether the bill should be charged on to your client, and if so, how.
If you won't be charging your client for the cost of this bill, choose 'No'. But if you are charging your client, choose whether that will be 'At cost', 'With a percentage markup', or 'At a specific price'. This last option allows you to, for example, charge your client £40 for a £39.99 bill.
2 Expense
Similarly, you can choose to link an expense to a project.
And whether to re-bill, and if so, how.
3 Mileage
You can also choose to re-bill mileage to a project, and if so, how much you'll be charging your client per mile, since some clients pay more or less than the approved HMRC mileage rate.
4 Bank payment
You can also choose to link a bank payment to a project.
And whether to re-bill it, and if so, how.
How does FreeAgent work out the VAT on the re-bill?
Note that when you re-bill a cost, FreeAgent automatically charges the net amount plus VAT to your client.
Where can I see which costs I've re-billed?
You can see what expenses and other costs you've re-billed to a project by viewing it in the 'Projects' screen.
I need help with…
View all categories →Articles in this section
- How to view a project-level profit and loss report
- Video: How to create and manage a project
- Create a new project
- How to create a project from an estimate
- View or edit a project
- Import projects from Basecamp
- How to add a new task to a project
- How to add a note to a project
- How to add costs to a project
