Edit payslips
This article explains how to view and edit payslips after running payroll.
Please note:
- FreeAgent's payroll functionality won't be available if you have an unincorporated landlord or non-UK account type, or if you're preparing your accounts using cash basis accounting.
- You won't be able to access payslips using the FreeAgent mobile app.
- Once you’ve filed payroll to HMRC using FreeAgent, it’s not possible to delete or undo the payroll submission. However, if you need to make any corrections in the current tax year to an employee’s pay or deductions after filing the payroll, you can follow the steps below to edit the relevant payslip, which will submit the correct year-to-date figures to HMRC in your next submission.
- If you're editing more than one payslip, edit them in order from oldest to newest to ensure that the correct calculations are made to the tax and National Insurance amounts.
- If you need to make corrections in a previous tax year or to a month 12 payslip, find out how to make a payroll correction for a previous tax year.
You can also style your payslips and add a comment to them.
Navigate to the payslip
Once you’ve run each payroll, you can review the payslips that were issued by selecting the relevant month from the History section on the Payroll screen.
This will take you to a summary of all the payslips that were issued that month.
To view a summary of the employee’s payslips for the entire tax year, select the employee’s name from the table.
You can also access this summary page directly by selecting the employee’s name from the drop-down menu.
Edit the payslip
If you have level 8 access to FreeAgent and you find that your company has made a mistake in a payroll submission within the current tax year, select ‘View Payslip’ next to the employee's name.
Select ‘Edit Payslip’ in the top-right.
Please note that the ‘Edit Payslip’ button won’t be available if you are trying to correct a historical payslip of an employee who has a leaving date entered into their payroll profile. Please email support@freeagent.com for assistance.
Correct the required fields on the payslip and then select ‘Save changes’ at the bottom of the screen.
Please note that correcting a payslip will update the business’s year-to-date figures in FreeAgent immediately, but HMRC won’t receive the updated information until the following month’s payroll submission.
The employee’s payslip for that month will automatically be updated on the screen. You can select the ‘Save as PDF’ button to save and then share the updated payslip with the employee.