If you often invoice your customers for the same product or service, you can create a price list item to save you having to manually enter that item each time. This article explains how.
Once you’ve created a price list item, it can be added to an invoice or estimate.
If you need to make changes to a price list item that you’ve created, find out how to edit or delete a price list item.
How to create a price list item
Select ‘Settings' from the drop-down menu in the top-right corner and then select 'Price List & Stock'.
If you’re creating your first price list item in FreeAgent, select ‘Add a price list item’.
If you’ve already added your first price list item, select ‘Price List Item’ from the ‘Add New’ drop-down menu to add a new one.
This will bring up the ‘Add a price list item’ box.
Enter a name or code for the price list item in the ‘Name/Code’ field. This will help you identify the item when adding it to an invoice or estimate. Please note that the name or code that you enter won't appear on your invoices or estimates.
Quantity and units
Enter the quantity of units you’ll be charging your customer for the price list item and then select the relevant unit from the drop-down menu.
If you don't want to show a unit, select ‘-no unit-’, which will leave the unit column blank for the line item on the invoice or estimate.
Add a description of the price list item in the ‘Description’ field.
Enter the price per unit in the ‘Unit Price’ field. If you’ve selected ‘-no unit-’, this will be the price of the price list item.
If you've added a custom income category, choose the default income category that you want sales of this item to be allocated to from the ‘Income Category’ drop-down menu.
Select the default sales tax rate rate that's used for sales of this item from the ‘Sales Tax’ drop-down menu. Find out how to enter your sales tax settings. If you’re not sure which rate to select, please ask your accountant.
Once you’ve entered all the necessary details for the price list item, select 'Create’ to complete the process. If you need to add additional price list items, select 'Create and Add Another'. If you no longer want to create this price list item, select ‘Cancel’.
Once you’ve created the price list item, find out how to add a price list item to an invoice or estimate.