This article explains how to add a comment to a payslip that has been created if you’re using FreeAgent’s payroll functionality.
Please note that FreeAgent's payroll functionality won't be available if you have an unincorporated landlord account or if you're preparing your accounts using cash basis accounting.
You can add a single comment to a new payslip or a previous month’s payslip raised on or after 26th September 2022 using a maximum of 250 characters. You’ll need full (level 8) access to your FreeAgent account to do this. You can also style your payslips.
If you find that your business has made a mistake in a payroll submission within the current tax year, find out how to edit a payslip.
Adding a comment to a new payslip
Once a payslip has been generated, you can add a comment to it before filing payroll to HMRC or marking payroll as filed. To do this, select ‘Edit Payslip’ to the right of the relevant employee’s name in the ‘Review and edit payslips’ section.
Add a comment using a maximum of 250 characters in the ‘Comment’ field.
Select ‘Save Changes’ to complete the process.
You can then follow the steps to file the payroll to HMRC or mark the payroll as filed.
Adding a comment to a previous month’s payslip
You can add a comment to a previous month’s payslip after payroll has been filed or marked as filed. To do this, navigate to the ‘Payroll’ screen and select the relevant month from the 'History' section.
Select ‘View Payslip’ next to the relevant employee’s payslip.
Select ‘Edit Payslip’ in the top-right.
Add a comment using a maximum of 250 characters in the ‘Comment’ field in the ‘Payslip Details’ section.
Select ‘Save changes’ at the bottom of the screen to complete the process.
The comment will then appear at the bottom of the payslip in the ‘Comments’ section.