Knowledge Base Getting Started Frequently Asked Questions

How to view, edit or delete an accounting category

This article explains how to see what income and spending categories you have set up in FreeAgent and how to editor delete them.

What are categories?

When you add invoice items, expenses, bills or bank entries, you put these into categories to explain the type of income or cost they are. For example, pens and pencils for use in the office would be put into the 'Stationery' category.

At the moment, you can only edit income and spending categories, that is, profit and loss account categories that have no entries allocated to them. Balance sheet categories can't be edited.

Viewing your categories

Select 'Settings' from the drop-down menu in the top-right corner and then select 'Accounting Categories'.

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You can then see your income, cost of sales, and admin expense categories, on the different tabs.

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Editing a category

To edit a category, for example to change its name or VAT rate, select the 'Edit' button next to that category.

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Make the relevant changes and select ‘Save Changes’ to complete the process.

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It won't let me edit it!

You can't edit categories that already have transactions in them. Some of FreeAgent's pre-set codes, such as the first code for 'Sales (001)', can also not be edited.

Delete a category

To delete a category that's not yet been used, select the ‘Edit’ button next to the category that you would like to delete.

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Select ‘Delete’.

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Select ‘OK’ in the pop-up window to complete the process.

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